Factoring the Successful Home Office
Several years ago, my husband decided he’d heard enough of my whining. He decided that, perhaps, if he helped me work from home rather than the office I continuously whined about, I’d shut my mouth and give him some peace.
And so, he built me a home office.
There are many factors to a successful office, all of which can determine the productivity of staying home to work. Typical to my husband, he covered these factors well. The office he built is beautiful, functional and offers an inviting work environment to come to every day.
The IRS defines a home office as “a room used exclusively and regularly as the principal place of business.” I’m certainly no accountant and won’t get into the minutia of what exactly this means, but if you work from a home and keep meticulously accurate records, a home office can mean substantial deductions on your annual income taxes.
The room we chose for our office is an 11′x12′ space on our first floor. We previously used it as a TV room, which, of course, we now no longer do. As a graphic designer and writer, I don’t need a lot of square footage and I don’t entertain an endless stream of clients. On the rare occasion I do receive someone, I appreciate that the room is located near an outside entrance. This access is important. I don’t have to traipse clients through the whole house, which inevitably is a mess and belies my otherwise meticulous nature (said with great satire).
The great thing about a home office is the ownership it offers and the chance to decorate as one wishes. Mine has become an extension of myself. Design and art books are an obsession so my husband made an oak built-in system with shelves, cupboards and filing drawers. They’re an arms-reach from my desk and keep information organized and available.
Office-grey walls? Not here! I spend eight to ten hours a day in this room and it’s important I like its look and feel. An office needs to promote creativity and a positive attitude, yet it also needs to be cozy. I went with bold oranges and greens, colors I like and perhaps didn’t have the moxie to use elsewhere in my house.
Along with color comes lighting. Whether you’re a secluded cave dweller who loves the intimacy of darkness, or a sunny window person who needs access to the outdoors, adequate lighting is a must in the home office. There are two double hung windows on each of the two exterior walls in my office. They offer plenty of natural light during the day and wonderful views of the rural setting in which we live.
This, however, leads to my next point: accessiblity vs. distraction.
I love my windows. It’s important to know I’m not completely removed from the outside world and the inspiration it offers. Yet, depending on what’s outside, a room with a view certainly can be diversion. I made nice window shades that, when necessary, block the glaring sun or distracting view.
There are pros and cons to location as well. That easy-to-access office I described above is also smack in the middle of every day family life. For me, it’s not a problem. My kids are grown and have, theoretically, moved out of the house. On the occasions they do return, however, I find it’s far too easy to interest myself with them in the other room or for them to hang out in my office. My office likely wouldn’t work if I had younger children still at home.
And now to my final factor of a home office: its furniture. Again, consider the amount of time spent in an office: a good desk and chair are essential.
My desk is huge. My husband built it according to my specifications and work habits. It’s L-shaped and holds my computers, scanner-printer-fax machine, telephone, adding machine, Rolodex, file folders and so much more. It’s amazing how many necessary office supplies one accumulates! He also made the desk with slide-out work panels, which I use whenever my desk becomes too messy and I need more space. Yes, I always am using those panels!
My chair? It’s nice as well. A good philosophy is to buy the highest quality chair one can afford. As we all know, those chairs start to feel pretty hard and uncomfortable after a while. A good chair not only provides comfort and support but it also looks professional when the client comes visiting.
So, have I stopped whining? Well, I never really was a whiner. I just wanted a cool office and the chance to work in my pajamas.